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Administrative Program Coordinator

Administrative Program Coordinator


WANTED: Dedicated and motivated individual to support the spread of healing and rehabilitation in the prison system.
Do you care about people and love the healing power of human connection and compassion? Does the sound of providing life skills in service of giving others a second chance sound like a dream? Then you may have stumbled upon the job opportunity of a lifetime. Here’s why.
We’re a fast-growing non-profit in California and we’re looking for an independent, like-minded, heart-centered superstar to add to our staff.
If you’ve ever dreamed about what it would be like to be a part of a movement that will change the way our country deals with incarceration, one individual at a time, then reach out now.
Note: we are an uber-committed organization. If you’re just looking for any odd job or a little extra cash, this isn’t right for you.
If you want to be a part of a creative, fast-paced environment that will bring out your best, you may be exactly who we’re looking for. Read on, send us your online application and tell us who you are and why you’re perfect to join us.
Position: Administrative Program Coordinator
Hours: Full-time position (hourly)
Location: Santa Barbara, CA (this is an office position)
Reports To: Operations Manager
The Freedom to Choose Project (FTC) is dedicated to providing programs and self-study curriculum to the incarcerated community in California and throughout the United States. The Santa Barbara office is the central location where program logistics and self-study packets are prepared and processed. As the Administrative Program Coordinator you are responsible for coordinating the in-person prison programs which includes volunteer scheduling and support, documentation and maintaining accurate records, data entry, communications, and coordinating materials for programs, workshops and events. Flexibility is key as we adjust to COVID situations. Utilizing our mission “To transform the lives of individuals impacted by incarceration through compassionate experiential education” you will help elevate our prison culture by playing an integral role in bringing healing and valuable life skills to those in the prison system.

What You’ll Do

  • Handle logistics for in-person prison programs (adjusting to COVID as needed)
  • Spearhead the coordination of volunteers and their communications
  • Prepare event materials
  • Follow up on outside inquiries in a timely manner
  • Maintain all databases and electronic file systems with data entry and archive all documents and records
  • Maintain physical and electronic file systems to support day-to-day operations
  • Cultivate an organized and professional office environment
  • Work with other staff members to support marketing efforts such as email and social media announcements
  • Provide miscellaneous support to the overall team
  • Occasional work on evenings and weekends required
  • In coordination with Administrative Assistant:
    • Collect, scan, and process incoming mail
    • Compile and send program packets, packages and other communications
    • Run errands with own vehicle (mileage will be reimbursed)

Who You Are

  • Meticulous, organized, and very detail oriented
  • Excellent organizational skills and ability to manage multiple projects
  • Proven ability to maintain schedules and meet deadlines
  • Exceptional communication skills both verbal and written (including grammar)
  • Flexible – Adaptable and able to work in a dynamic and ever-changing environment
  • Cooperative – works harmoniously with diverse team members
  • Fast learner
  • Have a positive attitude
  • Independent, motivated and self-directed
  • Service Oriented – Deeply committed to personal growth and enriching our society


Experience You Bring

  • Excellent administrative skills & experience
  • High school diploma required; bachelor’s degree preferred
  • Tech Savvy. Excellent computer skills with Apple computers, Microsoft Word, Excel, PowerPoint required
  • Experience with Google Apps, Dropbox, WordPress, social media and web-based platforms such as Wrike, Zoom, Mighty Networks, etc. preferred
  • Can type 65 words/minute
  • Basic copywriting and/or editing experience preferred
  • Ability to speak/write Spanish a plus
  • Occasional lifting required – up to 25 pounds for setting up at conferences, workshops, or other events as needed.
  • Valid US driver’s license. Occasional travel required – must have personal vehicle and excellent driving record (travel & mileage expenses at IRS rate will be reimbursed)
  • The Freedom to Choose Project is a drug-free workplace (including medical marijuana) and candidates must successfully pass background/drug screen



  • $25/hour (depending on experience)
  • Medical Insurance
  • PTO and paid holidays




The Freedom to Choose Project’s mission statement

To transform the lives of individuals impacted by incarceration through compassionate experiential education.

Our Reason for Being

The Freedom to Choose Project (FTC) is all about redemption and the power of second chances. We assist men and women in stepping free of past identifications as “criminals” and re-identifying themselves as valuable members of our society.
By incorporating shame reduction and other recent advances in neuroscience and experiential psychology, we aim to reduce recidivism by transforming prisons from the inside out.
The name of the organization, “Freedom to Choose,” was inspired by the work of Viktor Frankl and his well-known book “Man’s Search for Meaning.” Fundamental to his teaching was the lesson, hard-won as a survivor of the concentration camps, that every person always has the freedom to choose their response to the events of their life. This lesson serves as a cornerstone of what The Freedom to Choose Project teaches in prison.
From the first workshop in 2004, FTC has been steadily growing to provide programs throughout California. Through our self-study programming, FTC is now serving over 30 prisons.


To be considered, please send a cover letter and resume. In your cover letter, please summarize how your experience will meet the needs of this position. Thank you for your interest in the life-transforming work that we do!

Email your application to: [email protected] and please include “Administrative Program Coordinator” in the subject line.